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Edit published items

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Learn how to view and edit individual published items in CONTENTdm (new version).

To view and edit an item, click on the Item title or select the pencil icon CONTENTdm_pencil_icon.png from the Actions column. 

View and manage items

View the item metadata and transcripts. The Transcripts tab will be greyed out if none exist.

 Note: Items can exist in multiple collections. Each item adheres to the settings in their primary collection. 

CONTENTdm_edit_published_items.png

1. Download the item or manage the digital file

Select the Download option to download the item locally. 

If you would like to upload a new digital file, select Manage digital file. 

  • Options for uploading a new file include:
    • Select to Upload a new file if you want to replace this digital file with a new one.
    • Select Delete this file to convert the item to metadata-only. 

2. Delete or Publish the item

To delete the item, select Delete. To confirm deletion, click Delete.

  • Select Go back to cancel deletion.
  •  Roles: Users with the Administrator or Collection manager role can delete published items. Refer to CONTENTdm (new version) roles. 

If the item is in draft status, select Publish to publish it. 

  • The item will be in processing and cannot be edited, published, or deleted until complete.

3. Edit the item

 Roles: Users with the Administrator, Collection manager, or Collection builder role can edit published items. Refer to CONTENTdm (new version) roles. 

  1. Select Edit. 
  2. Edit or add metadata. Enter the properties for the collection. Required fields are noted with an asterisk (*).
  3. Use the Transcripts tab to enter a transcript for the item. 
    • Transcript limit is 500,000 characters. 
  4. Select Save as draft to save this item in the My drafts section for later review and editing.
  5. Select Publish to publish the item to the collection. 
    • The item will be in processing and cannot be edited, published, or deleted until complete.

 Note: If changes are made at the property or template level for the item, new validations are required to edit and publish the item again. If it is already published, the previous requirements would still display, but would need to be updated when the item is edited again. 

View item and collection details

CONTENTdm_item_and_collection_details.png

Item details

Find the details of the digital item.

Field Description
File name The name of the file. 
File size

The size of the original file.
File type The type of the original item.
Created The date the item was initially created. 
Modified The date the item was last modified. 
Item URL

The public-facing URL for the item in the collection. 

 

Collection details

View the current collection details for this item, including the collection name and visibility status. 

CONTENTdm_published_item_collection_details.png

Add this item to an additional collection

  1. Select the desired collection from the Search for collection to link item to dropdown.
  2. Optional. Change the primary collection for all items to the one selected.
  3. Click Select. 

Once a collection has been added, use the actions menu CONTENTdm_more_actions.png to:

  • Remove from this collection
  • Set as primary collection