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Edit collections

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Learn how to edit collections and the items within the collections in CONTENTdm (new version).

Edit a collection

​  Roles: Users with the Administrator role can edit collections. Refer to CONTENTdm (new version) roles. 

To edit a collection, either click on the Collection title or click the pencil icon CONTENTdm_pencil_icon.pngunder the Actions column. 

From the collection page, you can edit the information in the Collection metadata and Public site settings tabs. 

Edit the Collection metadata

From the Collection Metadata screen, use the pencil icon CONTENTdm_pencil_icon.png to edit the following fields:

Field Instruction
Cover image
  1. Select Upload image.
  2. Click Save. 
Cover image alt text
  1. Enter the alt text for the cover image.
  2. Click the checkmark CONTENTdm_checkmark_white.png.
Title
  1. Edit the Title for the collection.
    • 255 character limit.
  2. Click the checkmark CONTENTdm_checkmark_white.png.
Description
  1. Edit the collection description.
    • 255 character limit.
  2. Click the checkmark CONTENTdm_checkmark_white.png.
Metadata template
  1. Select the Metadata template to use from the drop-down. 
  2. Click the checkmark CONTENTdm_checkmark_white.png.
Visibility
  1. Select either Hidden or Visible from the drop-down.
    • Hidden (default): The collection is hidden from the user-facing site. 
      • If you are authenticated, you will see hidden collections on the user-facing site.
    • Visible: The collection and published items are visible on the user-facing site. 
  2. Click the checkmark CONTENTdm_checkmark_white.png.

Once a collection is set to Visible, all published items will appear together on the user-facing site. 

Edit the Public site settings

Determine the appearance of the Landing page for your collection.

Setting Description
Add a banner image at top of the page

Determine whether to add a banner image at the top of the page.

When selected, decide whether the banner should be:

  • Fit to image: Shows the whole image with blurred background.
  • Fill container: Image will fill the container from left to right and clip above and below. 

Select Upload to upload the banner image.

  • Support file formats: .png and .jpeg.
  • Max file size: 2.5 MB
Landing page content Add text to appear on this collection's landing page. Use the formatting tools to format the text as you prefer. 
Related links

Select the Related external links box to add links to the landing page for this collection. 

  • Enter a Link label and URL for the desired link. 
  • Use the plus/minus buttons to add or remove links. 

View More info

See the Collection URL for the user-facing site. Click this link to go to the user-facing site for the collection. 

Edit items in a collection

Use the Published and My drafts tabs to edit items contained in the collection. 

 Note:  Items can exist in many collections. Each item is governed by its primary collection's settings. 

Published

The published tab shows all the published items currently in the collection. 

To edit a published item, select the pencil icon CONTENTdm_pencil_icon.png in the Actions column or click on the Item title. 

For information, see Published items.

My drafts

The My drafts tab shows all the user's drafts for this collection. 

 Note:  Drafts are specific to users and are not shared across the site. 

To publish one more drafts:

  1. Use the checkboxes to select one or more items to publish.
  2. Select Publish.
    • The item(s) will be in processing and cannot be edited, published, or deleted until complete.

For information see My drafts.