Delete copies

Checks performed

A number of checks are carried out to ensure that deleting title or copy records would not result in data corruption in your database, as follows:

• none of the Copy records should be on loan or held
• none of the Copy records should have a trap set on it
• none of the Copy/Title records should have any active/held reservations
• the Title should not be on a serial circulation list
• the Title should not be cross-referenced to or from another title

If any of the above checks fail, a suitable error message is displayed, and you should resolve the reason for the failure to delete, before attempting to delete the record again.

Delete copies

One or more copies can be quickly deleted from within a title record.

In modify mode:

1. In Availability check the box next to one or more copies you would like to delete.
2. Click the Delete link. OLIB prompts if you want to delete these nn copies.

The copies are deleted depending on whether or not this is the last copy.

In view mode:

1. In Availability check the box next to one or more copies you would like to delete.
2. In Actions select Delete Copy / Delete Copies with checks.

The copies are deleted depending on whether or not this is the last copy.

Delete title after deleting the last copy

The system manager can optionally configure settings in OLIB Cataloguing Defaults that have an effect on OLIB's behaviour and the messages OLIB displays, when you try to delete the last copy of a title. The system manager can configure OLIB so that optionally, the Title record is also deleted.

 Note: the title record is not actually deleted. It is simply added to the Titles For Auto-Deletion folder. It will be deleted properly during the following day’s daystart. This gives the operator a chance to remove it from the Titles For Auto-Deletion folder if they did not in fact want the title record to be deleted for whatever reason.

Warn before delete last copy of title?
In OLIB Defaults, if this is set to Yes, the cataloguer will be prompted whether they want to delete the last copy of a title:

Are you sure you want to delete this copy:nn?

If set to No, there is no warning and copy deletion proceeds.

Auto. delete title when last copy deleted?
If OLIB Defaults has this set to Yes, the title record will be added to the Titles for Auto-Deletion folder. If you are using the Delete link or the Delete [single] copy with checks action, OLIB displays the following message:

The last copy of this title has just been deleted. This title has therefore been added to the Titles For Auto-Deletion folder.

If you are using the Delete [multiple] copies with checks action, the following message is displayed

All copies deleted. Some titles were added to the Titles for Auto-Deletion folder because the last copy was deleted.
These should be reviewed before the next daystart, and removed [from the folder] if necessary.

Ask to delete title when last copy deleted
If OLIB Defaults has this set to Yes, OLIB displays this message:

All copies of this title have been deleted. Do you want to delete the title as well?

If you respond Yes to this message, the title record will be added to the Titles for Auto-Deletion folder. Responding No will leave the title record un-deleted.

If you are using the Delete [multiple] copies with checks action rather than the Delete link or the Delete [single] copy with checks action, OLIB displays the following message:

All copies deleted
Some titles were added to the Titles for Auto-Deletion folder because the last copy was deleted.These should be reviewed before the next daystart, and removed [from the folder] if necessary.

If any checks fail regarding loans, traps, reservations etc... the title is not added to the Titles for Auto-Deletion folder.

Delete copy with checks - copies domain

Copies can be deleted from the Copies domain hitlist including the above checks:

1. In Copies, search for the copy e.g. via title.
2. Check the box next to the copy you want to delete.
3. In Other Actions select Delete copy with checks.

The copy is removed immediately and the screen refreshed - depending on settings for last copy removal as described above.

Bulk copies deletion

This feature uses the Copies domain hit list. It allows you to delete multiple copies running the same checks as above. However, instead of providing a message for each individual Copy that could not be deleted, OLIB adds a copy trap message and/or title trap message to the respective copy/title record, explaining why it could not be deleted and offering remedial action.