Apply constant data to a bibliographic record

Apply default bibliographic constant data to a bibliographic record

 Note: This action can only be performed if a default bibliographic constant data record has been selected. To select a default bibliographic constant data record, navigate to Toolbox > Constant Data.

1. From the MARC 21 editor, click Record.
2. From the Record drop-down menu, select Bibliographic Constant Data > Apply Default Constant Data.
   
   A confirmation message will appear with the name of the applied constant data record and the field(s) overlayed from the constant data record.
3. From the Save drop-down menu, select how you would like to save the updated record.
   • Replace Bibliographic Record
   • Save and Lock Bibliographic Record
   • Save In-Progress Record

Apply bibliographic constant data to a bibliographic record using bibliographic constant data preview

1. From the MARC 21 editor, click Record.
2. From the Record drop-down menu, select Bibliographic Constant Data > Apply and Preview Constant Data. The Apply Constant Data screen opens.
   
   The Apply Constant Data screen allows you to:
   • Preview the bibliographic record with the bibliographic constant data record applied. The overlayed constant data record data is highlighted in blue. The hyperlinked OCLC number will direct you to the bibliographic record in the MARC 21 editor.
   • View the selected bibliographic constant data record. The hyperlinked constant data name will direct you to the bibliographic constant data record in the constant data record editor.
3. Select a Constant Data Record Name from the drop-down menu. Your default bibliographic constant record is selected by default, but any saved bibliographic constant data record can be selected. This menu contains an auto-suggest text field. Auto-suggestions for available bibliographic constant data records start with the first keystroke in the text field.
4. Use the Constant Data Fields to Apply to Current Record drop-down list to choose which fields to apply.
   • Fixed fields
   • Variable fields
   • Fixed and variable fields (default)
5. Click Apply Constant Data. A confirmation message will appear with the name of the applied constant data record and the field(s) overlayed from the constant data record.

Apply constant data to a Saved - In Progress record

You can directly apply constant data when working with Saved - In Progress records. For information on creating and saving works in progress, see Saved - In Progress records.