View synchronization reports

After the Gateway finishes synchronizing your collection (that is, the collection has a status of Enabled on the Home tab), you can use the Reports tab to view a summary of the sync, including:

• Sync settings used.
• Number of new WorldCat records added.
• Number of WorldCat records replaced.
• Records with warnings. A warning is a note of something that the collection administrator should look into but may not need to be fixed. For example, a warning may be issued when a record loaded by using Connexion doesn’t get replaced in WorldCat.
• Records with errors. There are two types of errors:
• An error indicating a problem that prevented the metadata in a record from loading into WorldCat. This problem must be fixed or the record will never load into WorldCat.
• An error indicating a system problem that occurred during the processing and may not be related to the metadata in the record. If you encounter this type of error, report it to OCLC Support.

   Note: Harvests that are interrupted because of an error include details on the number of records processed before the interruption.  

Click the Reports tab, or enter through the Collection Profile/View Report

The Reports tab displays a list of all completed syncs for your synchronized collections.

1. To view reports for a specific collection, you can use the Collection Name Filter to select a collection.
2. The Report Type Filter (WorldCat Sync) is selected for you automatically.
3. To see reports from a specific date or date range, click in the upper Date Range Filter box. When the calendar appears, click to select the start date.
4. Click in the lower Date Range Filter box. When the calendar appears, click to select the end date.
   • To view reports from a single date, make sure that the end date is the same as the start date.
5. To sort on the data in the columns of the report, click on the column heading by which you want to sort. When a small arrow appears, click on the arrow to sort in ascending or descending order.
6. Click View to view a report in a browser window.
   • If you prefer to download a report in XML or Excel format, click the corresponding link.

Each report begins with a summary of the sync, showing collection-level record harvest (if appropriate), then a batch processing summary of the items harvested, cross-walked, replaced, added, skipped, etc.

A detailed portion follows, offering a .txt file listing records with their OAI identifiers and displaying the counts and texts of any error messages. At the end of the month, another summary report is run showing activity for the entire repository—in sum, and subtotaled by collection.