Frequencies
►Serials Management Reference Data > Frequencies
Overview
Frequencies are used in conjunction with Citation Patterns to generate expected serial issues. Together they can produce a wide range of volume and issue numbering patterns and are used to determine the interval between issues. OLIB is supplied with a standard list of frequencies which will satisfy the requirements of the majority of journals, however you can supplement these with your own as required. There are 3 basic types of frequencies:
- Regular: The issues are published with a regular calendar interval between issues and there are no supplements or indexes. Regular frequencies, e.g. Daily (7 per week) have only one page of information.
- Regularly Irregular: The issues are published on a regular pattern - but do not match the calendar exactly and the interval between issues is not regular, or there are special or combined issues or indexes. Regularly Irregular frequencies have a second page of data, determined by the Type setting on the first page, e.g. Regularly Irregular - Weekly. For example the 1st and 15th of the month, twice a week on Mondays and Thursdays, on the first Tuesday of every month, etc.
- Irregular: The pattern is not predictable within a calendar, but it is known.
Once the necessary Frequency record for a journal exists, you simply select that Frequency in the Serials Title record to generate the expected issues.
Create manual issue function is used to create all issue records as they arrive.
Note: For Journals which are totally unpredictable (e.g. Hansard or the Official Journal) it is recommended that a frequency which will generate a single issue is chosen and theStandard Regular Frequency codes
Daily (7 Per Week) - Every day | Settimanale | Fortnightly | 4-Weekly | Mensile |
Bimestrale | Trimestrale | 3 Per Annum - i.e. every 4 months | Semi-Annual/Bi-Annual - every 6 months | Annuale |
Biennial | Triennial | 4-Yearly | 5-Yearly |
The frequency is determined by setting the Publication Interval in Days, Weeks, Months or Years.
Standard Regularly Irregular Frequency codes
- Daily (5 Per Week) – i.e. every day except Saturdays and Sundays
- Daily (6 Per Week) – i.e. every day except Sundays
- 1st and 15th of the Month
- 15th and Last of the Month – i.e. on the 15th and last day of every month
- 3rd Monday of the Month
- Monthly With Index – i.e. every month, with an index in December
- Monthly 10pa – i.e. every month with combined May/June and November/December issues
- Quarterly (Combined Months) – i.e. 4 issues per annum covering January/March, April/June, July/September and October/December
This type of frequency code is also used to define a publication cycle which includes combined issues, indexes and supplements. Standard regularly irregular frequency codes are only supplied as examples of this type of frequency code. You will probably need to set up many such frequency codes, some may be specific to an individual title.
Irregular Frequency codes
Irregular frequency codes are used for serials where the issues are published on a completely irregular basis and cannot therefore be predicted automatically. This type of frequency code can be used for serials where the publisher issues a publication schedule for forthcoming issues. Only one sample irregular frequency code is supplied (search using the description 'irregular'). When you create irregular frequency codes they are likely to be title specific.
- In Frequencies search using the description irregular for the Irregular frequency and display the record. When you click New Record to obtain a blank record, a second sheet is made available for the irregular details.
- Enter a Frequency Key, Short, and Long Description. The Type should be set to Irregular.
- On the second sheet in the Issue Pub. Date field, select the date that the first issue is expected.
- Enter the number of issues in the Value field and click the arrowhead button.
- Acknowledge the confirmatory message and the value will be populated into the list box.
- Repeat the process until all the values are entered and then save the record.
- If a mistake has been made, or when revising this for the following year, entries may be removed by selecting them and clicking on Delete.
- You can enter Indexes, supplements, and combined issues indicators as required. These are the same as those used in Regularly Irregular patterns.
Create Manual Issue method for the other issues.
Note: As it will be necessary to revise this pattern on an annual basis for the dates in the succeeding year, you may prefer to use a pattern which generates a single issue and use theCreate a new Frequency code
- Use new record in context.
- In Frequency Key enter the unique key ID for this frequency.
- Enter a meaningful Short and Long Description.
- In Type specify whether the new frequency is regular, regularly irregular, or irregular. The layout may change depending on the type you specify.
- You can enter free text notes, and for Claiming, you can select the sequence to use for overdue issues and incomplete (missing) issues.
- For the second page containing Frequency Type-specific fields, refer to these Type specific fields:
Type specific fields (second page)
Claiming
For serial issues the claims sequences should be defined in the Frequencies domain. On the Main page enter Overdue Claim Sequence and Incomplete Claim Sequence. Search and select the correct sequence(s) previously defined. See About Serials claiming for more information.
Indexes, supplements, and combined issues
To configure these in with the expected issues you also use the Frequencies domain. See Indexes, supplements, and combined issues for more information.